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Building a “Flywheel” to Advance Deferred Maintenance Funding

Join APPA Online: June 17, 2021 | 1-2pm ET (12-1pm CST)

Corrective maintenance planning is a practical and proactive way to ensure responsible facilities management for an institution. This presentation will share why using corrective maintenance planning to advance deferred maintenance funding is important. It will also share the key metrics you should track, the appropriate prioritization process, the discipline (process and tools) needed to manage priorities, and strategies for properly communicating so you can advance funding efforts. Lastly, the presentation will share a case study and a “flywheel” that attendees can use to deliver a successful multi-year corrective maintenance program that instills the discipline to advance funding efforts for deferred maintenance initiatives.

Learning Objectives:

We will explore the impact proper maintenance planning has relative to integrated planning efforts on campus, programmatic changes, and capital project planning.

  1. We will step-by-step lay the groundwork for what’s important to inform corrective maintenance planning efforts; inclusive of key metrics and their role in integrate facilities planning.
  2. We will explore methods of prioritization for deferred maintenance projects based on facility condition, utilization, the relative importance of building components, and the age of building components.
  3. We will walk through the process of facility condition assessments: what needs to be assessed, how assessments should be done, what data do you gather, and what resources do you need?  The assessments should be done so that the process is structured, manageable and repeatable for utmost consistency.
  4. We will share the benefits and outcomes of a well-implemented corrective maintenance program. Programs should quantify deferred maintenance backlogs, prioritize corrective projects, track corrective action, forecast capital spending, and generate real-time data for the institution.
  5. We will walk attendees through documentation processes and how these can integrate into general maintenance budgets, capital project budgets, master planning initiatives and dedicated corrective maintenance budgets.
  6. Finally, we will share a “flywheel” and case study that highlights how to communicate deferred maintenance as a responsibility for the entire institution and corrective maintenance as a necessary component of integrated facilities planning.

Sponsored by:
Presented by:
Matt Marek, Vice President of Capital Strategies


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